Assistant to the Business and Operations Manager
The Department:
The Department of Applied Mathematics and Theoretical Physics (DAMTP) is a vibrant and dynamic department, home to approximately 60 academic staff, 100 contract researchers, and a dedicated team of 25 Professional Services staff. It offers a friendly and engaging work environment, where the Professional Services team takes great pride in fostering an inclusive, supportive culture. Their efforts play a crucial role in enabling world-class research and teaching across a wide array of disciplines within applied mathematics and theoretical physics.
The Role:
We are seeking a proactive and enthusiastic administrator to assist the Business and Operations Manager (BOM) with her diverse range of responsibilities. In this role, you will handle a variety of administrative tasks and provide secretarial support, including managing diaries, coordinating meetings and events, preparing agendas, taking minutes, and maintaining and distributing key information. You will also contribute to several important initiatives, such as administering a career support scheme for postdoctoral researchers, reviewing travel and IT funding applications for PhD students, and serving as the primary contact for university cards, Zoom licenses, and telephony services within the department.
Additionally, you will play a key role in drafting a regular newsletter for staff and students, as well as supporting Faculty-level projects focused on promoting equality, diversity, and inclusion. As a vital member of the DAMTP Professional Services team, you will also assist colleagues when needed, including supporting the HR team with recruitment activities and helping the Undergraduate Office during peak exam periods. This dynamic role involves a variety of responsibilities and is ideal for someone looking to build a career in Higher Education professional services.
About you:
The ideal candidate for this role will bring:
A strong background in providing administrative support in a fast-paced setting, working on multiple projects simultaneously.
Excellent IT, organizational, and communication skills, with the ability to prioritize tasks effectively and engage with individuals at all levels.
A proactive, forward-thinking mindset, along with a willingness to learn new skills and expand their knowledge.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
How to apply:
To apply online for this vacancy, please click on the 'Apply' button below. This will route you to the University's Web Recruitment System, where you will need to register an account (if you have not already) and log in before completing the online application form.
On the online application form you should explain the reasons for your application and how your knowledge, skills and experience match the requirements of the role. The full contacts for two referees, one of which should include your current or most recent line manager (including email address) should be included.
If you would like to informally discuss this role, please contact Rachel Plunkett (Business and Operations Manager) damptsec@maths.cam.ac.uk
For queries regarding the application process, please email LE43574@maths.cam.ac.uk
The University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Elements of this role are suitable for hybrid working, where staff can split their time between in-person collaboration and remote working.
We welcome applications from individuals who wish to be considered for part-time working (minimum 80% FTE) or other flexible working arrangements.
Please note that the University is unable to issue sponsorship under the Skilled Worker Visa route for this role as it does not meet the minimum skill and/or salary requirements.
Please quote reference LE43574 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
For further information, please refer to the further particulars.